Event videography tips for location shooting

10 Considerations to make when filming on location

Event Videography and location shooting comes with a particular set of challenges that can, if not managed correctly become a nightmare and unravel your shoot. Here are a few thoughts on key factors you need to consider when filming on location, and how to deal with them.

Power

Whether you are in a field, in an office or in a studio,  for event videography you need to know what power options are available. If you want to run lights and charge batteries, knowing the availability and type of power supply that you can tap into is key.

Weather

If your location is outside then obviously weather is going to be a factor. Too much rain and you simply can’t shoot, too windy and you’ll struggle with sound, too sunny and you could get more light than you want or presenters who squint! Always check the weather 48 hours in advance and always have a back up plan!

event videography

Transport/Parking

If your location is in the middle of nowhere you need to factor in the logistics of physically getting your crew and equipment there. Likewise if you’re in the middle of a major city then parking, congestion and road works are something you’ll need to have thought about.

Also make sure you can actually get your kit to where you want to film. If you’re in a business location check to see what floor you are on. If you’re high up make sure there is a service lift to get all the shoot kit in. If you are outside check the ground condition (especially if some of your kit is on wheels).

People

One thing’s for sure, people can be the chaos theory element of location shooting and event videography– especially if you’re outdoors in an area that has public access. We once spent hours setting up a shot of a fitness model running through a beautiful field only to have a family decide to have their picnic right in the background of our shot! You can’t control people who are not part of the shoot and they can cause physical and audible issues with your filming.

Permissions

You’ll need some sort of permission wherever or whatever you are filming. Make sure you’ve cleared all land and buildings that will be appearing in your shots.

event videography

Noise

If you are outside then noise problems can come from anywhere, but don’t think its always plain sailing if you are shooting inside. Here’s a short list of noise problems that have impacted our event videography in the past:

Building work (even though we were inside)

Filming under a flight path!

Very loud air conditioning units!

Playtime! (when shooting in schools, this is very noisy!)

Marches and parades!

Do as many checks as you can to ensure you’ve checked for every possible noise issue.

Sun Position

If you are shooting outside check the position the sun will be around the scheduled shoot time (you can actually get an app for this that makes it easier). Low sun can give you hard, flat light, and the noon sun wont do any presenter or interview subjects any favours due to the ugly downward shadows it produces.

First Aid

Accidents do happen so if you are planning to shoot somewhere remote than ensure you have a good first aid kit with you and a trained first aider. Taking the “it’ll never happen to us” approach WILL catch you out one day so make sure you’re prepared.

Facilities/Toilets/Food

Finally, crew need to eat and go to the loo now and then so factor this into your event videography planning. Again if you are remote consider whether you need to bring in toilet facilities and make sure you keep your crew well fed! Hungry crews get tired and tired crews make mistakes!

So there you go. 10 simple things that can leave your shoot in ruins if not considered and factored into your production.

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About fortyfoursixteen films

fortyfoursixteen films has over 15 years experience producing high quality video content for leading brands and organisations throughout the UK. Headed up by lead producer Neil Waddington we aim to create innovative, inspiring and engaging video for a wide variety of digital delivery platforms.